UNESCO. Participation Programme

Identity area

Type of entity

Corporate body

Authorized form of name

UNESCO. Participation Programme

Parallel form(s) of name

  • UNESCO. Programme de participation

Standardized form(s) of name according to other rules

Other form(s) of name

  • PP

Identifiers for corporate bodies

Description area

Dates of existence

1955 -

History

The Participation Programme provides a means by which UNESCO can fund initiatives of Member States or NGOs that were not foreseen in the Regular Programme, but which fall within UNESCO’s fields of competence and current programme priorities. The Participation Programme makes funds available from the regular budget for either a direct financial contribution, or UNESCO implementation of the following forms of assistance: specialist and consultant services; study grants and fellowships; publications, periodicals and documentation; equipment; and, conferences, meetings, seminars or training courses (UNESCO, 2010).

Under UNESCO’s Programme and Budget for 1955-1956 (8 C/5), assistance for unplanned activities was provided to Member States through a programme called “Technical Aid Services for Special Activities” or “Aid to Member States.” The title “Participation Programme” was first used in the Programme and Budget for the following biennium (9 C/5, 1957-1958). In his introduction to this document, Director-General Luther Evans stated his belief that many of UNESCO’s initiatives in the field of special activities should “…cross over to the Participation Programme… Many of the activities were initiated by the Organization only in a purely formal sense. They were mostly brought to our attention by individual Member States who had inadequate opportunities of securing UNESCO’s support in any other way” (UNESCO, 2010). The objectives and operational modalities of the Programme are determined specifically and in full by a resolution of the General Conference at each session and in the framework of the approved C/5 budget (UNESCO, Executive Board, 191st Session).

The resulting flexibility of the Programme means that its procedures have evolved over time. The General Conference determines the budget amount to be dedicated to the Participation Programme and may set priority themes (capacity building of National Commissions, Culture of Peace, Africa, youth, etc.). UNESCO Field Offices have been given the responsibility to assist National Commissions in the preparation of requests. The Director-General and the UNESCO Secretariat approve the requests submitted according to criteria explained in the General Conference resolution in force and following internal procedures documented in the current Handbook, Guide or Administrative Manual item. With slight variations over time, the workflow within the Secretariat is as follows: 1) unit responsible for relations with member states receives the requests; 2) requests directed to programme sector for comments on substance, and also potentially forwarded to units responsible for procurement and budget for additional comments; 3) comments sent to Deputy Director-General (1966-1981) or an intersectoral committee (since 2000) for comparative intersectoral review; 4) final decision by Deputy Director-General (1960-1966, 1988-1992) or Director-General (1966-1988, since 1992) 5) unit responsible for relations with member states sends notification; 6) financial services allot and distribute funds; 7) programme sector or field office follows implementation (1966-2010) or reviews financial and evaluation reports sent by member states or NGOs (since 2010). The Director-General submits a list of approved projects and reports on the overall implementation of the Programme to the Executive Board.

In 1989, the General Conference approved the use of Participation Programme funds for emergency assistance programmes. After an emergency, a Member State can seek assistance which has an expedited process for approval and implementation. A percentage of the Participation Programme budget is reserved for such cases. Another change to the Programme came in 1999 when the 30th Session of the General Conference decided that Intergovernmental Organizations could no longer make requests.

Limits to the amount of requests accepted from member states, NGOs, and on a regional basis, and to the amount given for each request were introduced over time to address the disparity between demand and funds available. The growth of the Programme is demonstrated by these limits. A limit to the maximum number of requests per Member State was first established during the 28th Session of the General Conference in 1995. Member States were asked to submit a maximum of 15 requests at that time, which was reduced by the General Conference to 12 requests maximum by its 31st Session in 2002, then to 10 requests by its 33rd Session in 2005, and then reduced again to 7 requests by its 37th Session in 2013. Whereas the limit to the amount that could be granted was set at $10,000 in 1960, in 2001 the limits were: $46,000 for regional activities, $35,000 for interregional and sub-regional activities and $25,000 for emergency assistance activities. Overall in 1955, 105 requests were received for an amount totaling $2,000,000. In answer to these requests, a total of $1,099,330 was allocated. For the biennium 2012-2013, as of August 2012, 1,263 requests were received for an amount totaling $33,250,266. From this, as of September 2013, a total of $11,905,125 was allocated which was nearly 100% of the overall appropriation for the Participation Programme as voted by the General Conference.

The Participation Programme has been audited or evaluated on a number of occasions, including, most recently, a 2013 external audit and a 2008 internal evaluation. These audits have drawn attention to the staff time required to process requests and the dispersed nature of the wide variety of themes approved. The 2013 audit also recommended the codification of the Programme by means of Statutes voted upon by the General Conference.

While multiple UNESCO units work on the Participation Programme, the following units have had primary administrative responsibility: Technical Assistance Department, [Aid to Member States] 1955-1957; Bureau of Relations with Member States,1957-1969; Bureau of Relations with Members States and International Organizations and Programmes, Division of Relations with Member States (RMO/RMS), 1969-1975; Cooperation for Development and External Relations (CPX),1975-1985; Sector for External Relations and Public Information (REX) 1985-1987; Sector for External Relations/Office of External Relations (REX/RMO) 1987-1989; Bureau of the Budget, Participation Programme Unit (BB/PP), 1989-1992; Bureau for External Relations, Participation Programme and Emergency Assistance Co-ordination Unit (BRX/PPE),1992-2000; Sector for External Relations and Cooperation, Participation Programme Section (ERC/RMS/PP), 2000-2005; Sector for External Relations and Cooperation, Participation Programme Section (ERC/RSC/PP), 2006-2010; Sector for External Relations and Public Information, Participation Programme Section (ERI/RSC/PP), 2010-2011; Sector for External Relations and Public Information, Participation Programme Section (ERI/NCS/PPE), 2011-2013; and Sector for External Relations and Public Information, Participation Programme and Fellowships (ERI/MSP/PPF), 2013-.

Places

Legal status

Functions, occupations and activities

Mandates/sources of authority

Internal structures/genealogy

General context

Relationships area

Related entity

UNESCO. Programme of Aid to Member States (1955 - 1956)

Identifier of the related entity

Category of the relationship

temporal

Dates of the relationship

Description of relationship

Programme of Aid to Member States is a precursor to Participation Programme. See authority record for Participation Programme for administrative history and further relationships. Use 'UNESCO. Participation Programme' for access point.

Related entity

UNESCO. Participation Programme and Fellowships Section (2013-06-26 -)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

2013-06-26 -

Description of relationship

PPF has administrative responsibility for the Participation Programme.

Related entity

UNESCO. Participation Programme Section (2011-01-26 - 2013-06-25)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

2011-01-26 - 2013-06-25

Description of relationship

PPE has administrative responsibility for the Participation Programme.

Related entity

UNESCO. Participation Programme Section (2000-10-01 - 2011-01-25)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

2000-10-01 - 2011-01-25

Description of relationship

PP had administrative responsibility for the Participation Programme.

Related entity

UNESCO. Participation Programme and Emergency Assistance Co-ordination Unit (1992-07-29 - 2000-09-30)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1992-07-29 - 2000-09-30

Description of relationship

PPE had principle responsibility for coordination of the Participation Programme.

Related entity

UNESCO. Participation Programme Unit (1989-07-01 - 1992-07-28)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1989-07-01 - 1992-07-28

Description of relationship

The PP Unit had principle responsibility to administer the Participation Programme.

Related entity

UNESCO. Office of External Relations (1985-07-27 - 1989-06-30)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1985-07-27 - 1989-06-30

Description of relationship

RMO is responsible unit for Participation Programme activities.

Related entity

UNESCO. Division of Relations with Member States

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1969-1975

Description of relationship

The Division of Relations with Member States had principle responsibility for the Participation Programme from 1969 to 1975.

Related entity

UNESCO. Bureau of Relations with Member States (1957-02-04 - 1969-10-31)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1957-1969

Description of relationship

The Bureau of Relations with Member States had principle responsibility for the Participation Programme from 1957 to 1969.

Related entity

UNESCO. Technical Assistance Department

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1955-1956

Description of relationship

Technical Assistance Department had responsibility for Aid to Member States programme 1955-1956.

Related entity

UNESCO. Cooperation for Development and External Relations Sector (1975-11-01 - 1985-07-26)

Identifier of the related entity

Category of the relationship

hierarchical

Type of relationship

Dates of the relationship

1975-1985

Description of relationship

CPX had principle responsibility for the Participation Programme from 1975-1985.

Access points area

Occupations

Control area

Authority record identifier

Institution identifier

Rules and/or conventions used

Following RAD Rule 24.1A, authorized form of name comes from the Terminology Database as reference source.

Status

Level of detail

Dates of creation, revision and deletion

Stub created by AWT 19-12-2013. Administrative History added, AWT, 18-11-2014. Review by Chief Archivist, 3-11-2014.

Language(s)

Script(s)

Sources


  • UNESCO. (2010). Handbook on the Participation Programme. ERC-2010/WS/4. Available in UNESDOC, accessed online 16-12-2013: http://unesdoc.unesco.org/images/0018/001883/188396e.pdf
  • UNESCO. (2005). Participation Programme between realism and ambition: success stories. ERC.2004/WS/18. Available in UNESDOC, accessed 17-12-2013: http://unesdoc.unesco.org/images/0014/001416/141644e.pdf
  • UNESCO. (1991). Procedure Applicable to the Participation Programme 1992-1993. DG/Note/91/34. Available in UNESDOC, accessed online 16-12-2013: http://unesdoc.unesco.org/images/0021/002190/219030eo.pdf
  • UNESCO. (1988). Programme de participation. DG/NOTE/88/1. Available in UNESDOC, accessed online 6-11-2014: http://unesdoc.unesco.org/images/0021/002188/218860fo.pdf
  • UNESCO. (1981). Item 520 – Participation Programme. UNESCO Manual. Issue no. 956. 3 February 1981. UNESCO Archives, Archive Group 6, Secretariat documents.
  • UNESCO. (1978). The Participation Programme of the United Nations Educational, Scientific and Cultural Organization: why, what, how. Available in UNESDOC, accessed 17-12-2013: http://unesdoc.unesco.org/images/0003/000349/034964eb.pdf
  • UNESCO. (1977). Item 520 – Participation Programme. UNESCO Manual. Issue no. 643. 11 August 1977. UNESCO Archives, Archive Group 6, Secretariat documents.
  • UNESCO. (1966). Item 520 – Participation Programme. UNESCO Manual. Issue no. 173. 1 September 1966. UNESCO Archives, Archive Group 6, Secretariat documents.
  • UNESCO. (1960). Item 545 – Participation Programme : General. UNESCO Manual. Issue no. 1. 1 July 1960. UNESCO Archives, Archive Group 6, Secretariat documents.
  • UNESCO. (1960). Item 550 – Planning and Approval of Participation Programme. UNESCO Manual. Issue no. 1. 1 July 1960. UNESCO Archives, Archive Group 6, Secretariat documents.
  • UNESCO. Executive Board, 192nd Session. (2013). Report by the Director-General on the follow-up to Decisions and Resolutions adopted by the Executive Board and the General Conference at their previous sessions. Part III Management Issues. 6 September 2013. 192 EX/5 Part III. Available in UNESDOC, accessed 18-11-2014: http://unesdoc.unesco.org/images/0022/002224/222446E.pdf
  • UNESCO. Executive Board, 191st Session. (2013). New Audits by the External Auditors. Part I: Audit of the UNESCO Participation Programme. 191 EX/28. Available in UNESDOC, accessed online 3-12-2013: http://unesdoc.unesco.org/images/0022/002204/220431e.pdf
  • UNESCO. Executive Board, 190th Session. (2012). Report by the Director-General on the follow-up to decisions and resolutions adopted by the Executive Board and the General Conference at their previous sessions. Part III Management Issues. 13 August 2012. 190 EX/5 Part III. Available in UNESDOC, accessed 18-11-2014: http://unesdoc.unesco.org/images/0021/002173/217316e.pdf
  • UNESCO. Executive Board, 157th Session. (1999). Report on the functioning and status of implementation of the Participation Programme and emergency assistance. 157 EX/31. Available in UNESDOC, accessed online 6-11-2014: http://unesdoc.unesco.org/images/0011/001169/116970e.pdf
  • UNESCO. General Conference, 30th Session. (1999). Records of the General Conference, 30th session, Paris, 26 October to 17 November 1999, v. 1: Resolutions. 30 C/Resolution 50. Available in UNESDOC, accessed online 6-11-2014: http://unesdoc.unesco.org/images/0011/001185/118514e.pdf
  • UNESCO. General Conference, 25th Session. (1989). Records of the General Conference, 25th session, Paris, 17 October to 16 November 1989, v. 1: Resolutions. 25 C/Resolution 46. Available online in UNESDOC, accessed online 6-11-2014: http://unesdoc.unesco.org/images/0008/000846/084696e.pdf
  • Zeil-Fahlbusch, Elisabeth. (2008). Evaluation of the UNESCO Participation Programme. IOS/EVS/PI/94. Available in UNESDOC, accessed 17-12-2013: http://unesdoc.unesco.org/images/0016/001626/162676e.pdf

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