Fonds SEC - Secretariat Records

Report of the Advisory Committee of Experts (on Unesco Administration) - Aghnides report Regular Programme - Creative Artists - 1955-1956 - USA - John Biggers Regular Programme - Creative Artists - 1961-1962 - Nigeria - Albert Achebe - Writer Regular Programme - Creative Artists - General File 1954-1955 to 1961-1962 Regular Programme - Creative Artists - 1961-1962 - Sudan - Ibrahim El Salahi - Painter

Identity area

Reference code

FR PUNES AG 8-SEC

Title

Secretariat Records

Date(s)

Level of description

Fonds

Extent and medium

Context area

Name of creator

Repository

Archival history

Immediate source of acquisition or transfer

Direct transfer to the archives

Content and structure area

Scope and content

Secretariat records as separate from (printed) Secretariat documents include Secretariat files with correspondence, letters, memos, notes, reports ('programme files', 'project files', 'administrative files', 'working files') including:

  • Records of the Executive Office of the Director General (CAB), Bureau of Studies and Programming (BEP, PSP), Secretariat of the General Conference and the Executive Board (SCX), etc.

  • Records of the Divisions: Fellowships, Field Equipment, Reports, Management.

  • Records of the Bureaus and Offices: International Standards and Legal Affairs, Budget, Financial Comptroller, Personnel, Unesco Press, Public Information, Conferences, Languages and Documents, General Services, Data Processing Services, Statistics, etc.

  • Records of the Boards, Councils and Committees

Appraisal, destruction and scheduling

Accruals

Continuous accruals

System of arrangement

Since 1996, most programme sector files are organised according to decentralized filing plans, which reflect the provenance of the records.

By contrast, the inventories of archives originating in the central and administrative services have respected the traditional, archival provenance principle since the establishment of the Secretariat in 1946.

Conditions of access and use area

Conditions governing access

As a general rule, Secretariat correspondence and administrative files are open for consultation after twenty years, counted from the most recent item in the file.
Access to a document or file not yet within the open consultation period may be granted by the Chief Archivist on an exceptional basis with the agreement of the appropriate official(s) or unit(s) of the Secretariat.

Conditions governing reproduction

Language of material

  • Arabic
  • Chinese
  • English
  • French
  • Russian
  • Spanish

Script of material

Language and script notes

Physical characteristics and technical requirements

Paper files / documents;
Partly electronic versions available.

Finding aids

AG 8/1: Secretariat records: list of sub-groups and series (220)

Inventories of records transferred to the Archives by series (constituted by administrative units)

AG 8/3 TA: List of Technical Assistance projects, 1950-1972

AG 8/3 SF: List of Special Fund projects, 1959-1972

AG 8/3 PP: Participation Programme (PP): list of documents and records, 1955-

AG 8/4 SCHM: International Commission for a History of the Scientific and Cultural Development of Mankind (SCHM): inventory of archives, 1944-1969

AG 8/4 Int.Com.: Internal committees, boards, councils and working groups of the Unesco Secretariat

AG 8/5: Biographical files (name files) established by the Archives on selected persons related to UNESCO and its activities

Allied materials area

Existence and location of originals

Originals kept in the UNESCO archives.
Current records ('current archives') are kept in file stations by Secretariat units.

Existence and location of copies

Some copies might be kept in the Sectors.

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation revision deletion

Created by Julia Pohle, 2009. Revised as part of a change to descriptive levels in AtoM by Adele Torrance, 2011.

Language(s)

  • English

Script(s)

Sources

Accession area

Related subjects

Related people and organizations

Related genres

Related places