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Archives and Documentation of International Organizations English
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General Assembly Sessions

The General Assembly met for 13 ordinary sessions and 6 extraordinary sessions. The documents include information on: decisions made at each session; financial reports; and, reports on the activities and budget of the Organization. Records from the 8th session of the General Assembly are missing from the series.

Reflection Committee

The Reflection Committee was established by a decision of the IBI Executive Council during its 54th session in April 1986. The Committee's purpose was to evaluate the present situation of the Organization and to reflect on future orientations and prospects. The Committee was composed of former Presidents of the governing bodies of the IBI - the General Assembly or the Executive Council. The series contains correspondence and records of the meeting of the Committee.

Liquidation Committee

The sousfonds contains financial and legal documents related to the liquidation of the IBI. It also contains working documents, meeting reports, correspondence as well as the documents, decisions and audio-recordings of the 6th Extraordinary Session of the General Assembly. The sousfonds also contains the flag of the IBI.

Intergovernmental Bureau for Informatics. Liquidation Commitee

Legal Advisor records

Subfonds contains agreements between the IBI and state members, as well as files related to certain legal quesions. The subfonds appears to be incomplete. It has been arranged into three series:
-IBI/7/1 Cooperation agreements
-IBI/7/2 Legal affairs
-IBI/7/3 Correspondence

Intergovernmental Bureau for Informatics. Legal Advisor

Information and documentation

The IBI Documentation Centre maintained a library of material related to informatics or information technologies. The material was organized according to thematic groupings which were assigned a classification code. The series has three subseries, including one on the history of the organization from its creation to the 1980s entitled "Histoire de l'IBI."

Publications

The Publications service of the IBI was responsible for the production and distribution of the Organization's periodicals, such as, for example, Agora, IBI Press and the IBI Newsletter. The service was also responsible for the official documents for conferences, the working documents and the studies published by IBI. The audio-visual unit produced video and audio recordings of conferences, as well as audio-visual material publicizing the activities of the organization. The series contains all types of publications created by the IBI (reports, working documents, conference documents, etc.) in either draft form or in printed, final form which was ready for distribution within or outside the organization.

External relations records

The External Relations service in the Cabinet of the Director-General was responsible for maintaining relations with member countries, non-member countries and organizations operating in the field of informatics (with or without formal cooperation agreements with the Organization). The service kept up-to-date information on the IBI's relations with these actors as well as reports on shared activities. The files consist primarily of correspondence exchanged between the IBI and the country or organization. Beyond letters, telegrams and telexes, the files include reports, brochures, and copies of agreements. The series has been arranged into three subseries:
-IBI/6/1/1 Governmental organization files
-IBI/6/1/2 Non-governmental organization files
-IBI/6/1/3 Country files

Secretariat of the Director-General records

The subfonds contains copies of outgoing mail as well as the IBI’s incoming and outgoing correspondence (letters and telexes). There are gaps in each of the series in the subfonds: IBI/5/1/1 Originals, IBI/5/1/2 Outgoing, and IBI/5/1/3 Telexes and telegrammes. For series IBI/5/1/1 Originals, mail is missing prior to the last trimester of 1982. After this time, the series is relatively complete and regular until the first trimester of 1988. Series IBI/5/1/2, Outgoing correspondence, is more fragmented and incomplete and does not contain any documents prior to 1983. Series 5/1/3 contains only a few files of incoming telexes and telegrams for the years 1986-1987.

Intergovernmental Bureau for Informatics. Secretariat of the Director-General

General Assembly records

The General Assembly subfonds consists of four series:
-series IBI/1/1 contains the official documents of the General Assembly sessions
-series IBI/1/2 contains the official documents of the Management Committee
-series IBI/1/3 contains the transcriptions of debates at the General Assembly
-series IBI/1/4 contains sound recordings of some General Assembly and REVCO sessions

Intergovernmental Bureau for Informatics. General Assembly

Executive Council records

The Executive Council subfonds is arranged into the following series:
-IBI/2/1: Executive Council sessions
-IBI/2/2: Executive Council session transcriptions
-IBI/2/3: Reflection Committee
-IBI/2/4: Consultative Programme and Budget Committee
-IBI/2/5: Consultative Scientific Committee

Intergovernmental Bureau for Informatics. Executive Council

Executive Council sessions

The IBI Executive Council met for 57 ordinary sessions and 4 extraordinary sessions. The series consists of an incomplete set of files on the sessions, containing the Council's decision and reports on the programme activities and finances of the Organization. The series starts at the 18th Session. Information on prior sessions can be found in the reference documents of the office of the Director-General of the IBI (series IBI/5/1/1).

Outgoing correspondence

Subseries consists of outgoing mail as registered by the Secretariat of the Director General. The series is incomplete. Files prior to 1985 are missing except for one dating from 1983. There are small gaps in files from the beginning of 1985; however, files from that point onwards to 1988 are more complete.

Consultative Programme and Budget Committee

The Consultative Programme and Budget Committee was created by the 53rd Session of the IBI Executive Council. It held its first meetings on 27-28 February 1986 in Rome. The purpose of the Committee was to analyze proposals for programme activities and the budgets submitted by the Director-General for the years 1987-1988 and then to make recommendations based on its analysis to the Executive Council. The series mostly contains documents and correspondence exchanged by members of the Committee around the time of its meetings.

Working documents

Documents (in French, English and Spanish) and correspondence (from between 7 May to 30 June 1980, and 27 September 1985 to 18 February 1986) of the Study Group on the application of Article XIII of the Convention of the IBI and of the Consultative Programme and Budget Committee. The Study Group and Committee met in Rome, 7 May 1986.

Country files

The External Relations service of the Cabinet of the Director-General was responsible for relations with member and non-member states. Files are organized by country and mostly contain correspondence. Other possible documents attached to the correspondence include: reports, meeting documents, and cooperation agreements. The original order of the series was maintained - the files are roughly in alphabetical order as each country was assigned a number such as, for example: C.1 Afghanistan, C.2 Albania, C.3 Algeria, etc. In seems that in most cases files dating from before 1982 are missing. This is most apparent for countries which had many exchanges with the IBI, such as Italy, France, Spain and the United States of America, for example. Files for those countries represent the bulk of the series.

Committee for the Revision of the IBI Convention

The Committee for the Revision of the IBI Convention (REVCO) was an ad hoc committee of the IBI General Assembly. The Committee was convoked when a new revision of the Convention was being discussed. The subseries in particular contains examples of possible revisions to the Convention and to the internal regulations of the Organization since its creation. The subseries consists only of working documents from the Committee’s work in the 1980s.

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