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archival descriptions
Electronic Records
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Electronic Records

  • FR PUNES AG 16
  • Archive Group
  • 2004-

In 2004, UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The same year, the Archives and Records Management Unit started to regularly crawl the UNESCO portal and to archive snapshots of Internet and Intranet three times a year. The Archive Group consists of two collections: the Electronic records collection and the Web archives collection.

Electronic records

In 2004 UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The collection is arranged based on the Secretariat's classification system for electronic records.

UNESCO Web archives

Since 2004, the UNESCO Archives and Records Management Unit crawled the UNESCO portal and archived approximately three snapshots of the UNESCO Internet and Intranet per year with some snapshots of field office websites as well. From 2010 onwards, the regularly scheduled snapshots have ceased and captures are now done on request of the unit or office. The snapshots contain the html-contents of the portal while all other file formats, such as .pdf, .doc, etc. are excluded from the crawls. The structure is then reconstructed by sector or office. The collection is arranged in two main series: Intranet pages and Internet pages.