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Protocol to Amend the Convention on Wetlands of International Importance especially as Waterfowl Habitat

Subsubseries consists of the Protocol and legal instruments following its adoption, such as ratification instruments. The subsubseries also includes the first instruments registered following the Conference of the Contracting Parties on 28 May 1987, however, the subsubseries was closed in 1988, and so all instruments from that time forward are registered under subsubseries A/398/A. Also, some Protocol-related instruments will be filed under the appropriate country files in A/398/A. The instruments are roughly in chronological order (registered sequentially upon transfer to Archives).

Donations, bequests and legacies

Series consists of legal instruments or other documents generated when UNESCO received a donation of property. It does not include instruments related to gifts of art (with the exception of photograph C/9) or smaller regular donations of books, objects and equipment. The files are arranged in order of the reference code given upon registration in the Archives and are, therefore, roughly in chronological order.

Convention on Technical and Vocational Education, adopted by the General Conference at its twenty-fifth session, Paris, 10 November 1989

File contains two duplicate originals signed by Director-General Mayor and the President of the General Conference Anwar Ibrahim. The signed originals have an annotation indicating that there were errors in the text and that a corrected version is affixed. These appended versions were certified by the Legal Adviser.

Budget Committee documents

Sub-series consists of documents issued by the Preparatory Commission's Budget Committee. The documents have the code Prep.Com./Budget Com./. Some documents do not have a code. The subseries is arranged in order of the document code.

Archives de Jacqueline Baudrier

Dossiers constitués par Jacqueline Baudrier principalement lors de ses années d'activité à l'UNESCO. Ils portent surtout sur les sessions du Conseil exécutif et de la Conférence générale, ainsi que sur les conférences, les groupes de travail, les affaires etc. ayant eu lieu durant ces années. On remarque ainsi l'importance du nombre de dossiers relatifs au retrait des Etats-Unis et à la crise de l'UNESCO, thèmes prédominants de ces années. En conséquence, les pièces traitant de manière plus ou moins directe de ces sujets sont nombreuses et ne se trouvent pas seulement dans la série qui leur est spécialement dédiée. De même, l'implication de Jacqueline Baudrier dans le Nouvel Ordre Mondial de l'Information et de la Communication (NOMIC) explique que l'on retrouve ce sujet dans d'autres dossiers que ceux des séries qui lui sont consacrées. Etant restée extrêmement attentive à tout ce qui concerne la presse, le journalisme et la communication en général, Jacqueline Baudrier a rassemblé aussi beaucoup de pièces relatives à ces domaines. On peut remarquer que certains dossiers portant sur l'UNESCO et ses champs d'action ont été constitués ou alimentés après le départ de Jacqueline Baudrier de l'UNESCO : cela a été précisé au niveau des dossiers concernés et peut être repéré, à chaque niveau, au travers des dates de production. Des documents relevant des autres activités de Jacqueline Baudrier durant ces années ou autour de cette période sont aussi présents.

Le fonds est constitué des cinq séries suivantes :

  • Documents de travail en tant que Délégué permanent de la France auprès de l’UNESCO
  • Retrait américain et crise de l’UNESCO
  • Communication et information – PIDC et NOMIC
  • La France au sein de l’UNESCO et la Francophonie
  • Dossiers professionnels et personnels divers

Baudrier, Jacqueline

Second Protocol to the 1954 Hague Convention for the Protection of Cultural Property in the Event of Armed Conflict

Subsubseries contains ratifications of the 1999 Second Protocol to the Hague Convention of 1954 for the Protection of Cultural Property in the Event of Armed Conflict. If a county ratified the Convention and the First Protocol at the same time as the Second Protocol, all instruments should be filed together in this subsubseries. The Archives staff seem to have skipped registration code numbers on several occasion.

Books and Periodicals Commission

Subseries consists of agendas and summary records of the meetings of CAME's Books and Periodicals Commission. It is arranged with agendas first in chronological order, followed by the summary records in chronological order. Documents from the subcommittees of the Books and Periodicals Commission are described as subseries onto themselves.

Instruments signed with organizations, companies and private individuals

The series consists of legal instruments signed between UNESCO and non-governmental organizations, universities, foundations, private companies, or individuals. The series includes state universities and academies, but not research institutes with reporting relations to branches of government. United Nations University (UNU), University for Peace (UPEACE) and World Maritime University (WMU) agreements are filed under series A as they were established by the UN system. All UNESCO Chair agreements are filed in this series, but UNITWIN agreements may be found in series A or B. The Archives staff also used this series at first to register special documents or objects of intrinsic value, such as medals, emblems, speeches, recordings, and stamps. The series further contains subseries of agreements for the safeguarding campaigns. Agreements are arranged in order of the reference code given upon registration in the Archives and are, therefore, roughly in chronological order.

Documentation

Series consists of documentation files with newspaper clippings, typed speeches and other printed or published material gathered by the Comité to document a subject. The series does however extend to 1939, after the Comité was officially dissolved. It seems then that the staff of the Institute continued to add to the series in 1939. It is arranged into five subseries according to the original alpha-numeric classification scheme.

Archives of Field Offices, Institutes and Centres

  • FR PUNES AG 9
  • Archive Group

The Archive Group is composed of archives of UNESCO Field Offices, Institutes and Centres which have been transferred to the UNESCO Archives in the Headquarters building in Paris. It further includes a collection of information about the archival holdings which are kept by the Field units themselves (copies of inventories, lists, questionnaires, descriptions etc.).

Secretariat Records

  • FR PUNES AG 8
  • Archive Group

Secretariat records, as separate from Secretariat Documents issued with official document codes, include programme files, project files, division files, registry files, administrative files, and working files. The Archival Group is comprised of the following collections and fonds:

-Legal instruments (LA) Collection: agreements, conventions, recommendations, final acts, plans of operation, protocols, contracts, statutes, credentials, full powers of the Delegates of the General Conference, etc., that have been transferred to the Archives.

-Central Registry Collection: official correspondence files (also called 'registry files' and 'subject files on programme maters') contianing documents collected from Secretariat units and organized according to a subject-based classification scheme by the former Registry Section.

-Secretariat fonds: records created and maintained by the organizational units of the Secretariat in the course of their activities, such as, for example, the Executive Office of the Director General (CAB), Bureau of Studies and Programming (BEP, PSP), Secretariat of the General Conference and the Executive Board (SCX), etc. The fonds includes records of committees and commissions that reported to the Director-General.

UNESCO

UNESCO Publications

  • FR PUNES AG 7
  • Archive Group

The Archive Group consists of publications produced or funded by the UNESCO Secretariat from the foundation of UNESCO in 1946 until now. The Archival Group is arranged into three collections:

  • Works published directly by UNESCO under its own imprint (complete until December 1971, afterwards some publications might be missing);
  • Works published through financial or other forms of assistance from UNESCO;
    -Works issued by National Commissions under agreement with the UNESCO Secretariat (for the most part these are translations of publications issued by UNESCO).

The Archive Group does not contain publications relating to UNESCO and its activities written independently of the Organization. This also applies to any publications of National Commissions which are not translations or adaptations of UNESCO publications and were not issued under contract.

UNESCO

Secretariat Documents

  • FR PUNES AG 6
  • Archive Group
  • 1946-

The Archive Group consists of coded official documents issued by the Secretariat and then transferred to the Archives.

Executive Board Documents

  • FR PUNES AG 5
  • Archive Group

The Archive Group includes the documents of all Executive Boards from 1946 onwards.
For every session of the EXB, the following kinds of documents exist:

  • EX - Main series: These documents are published on white paper in six working languages of the EXB. On the first page, there is always a summary of the document. At the end of this summary, the paragraph of the draft decision is noted.
  • EX/INF - Information documents: These are published also on white paper, but only in English and French.
  • EX/PRIV - Private documents: The private documents are on yellow paper. On the left hand side, they are marked as “confidential” and their distribution is limited (20-year rule applies for access to these documents in the documents).
  • Draft decisions: Draft decisions are on pink paper. On the right hand side, the reference code DR is joined to the other codes in reference to their submission. Under the item, the names of the countries which presented the DR are noted.
  • Decisions: The final edition is published in the month following the session.
  • Summary records: these documents are prepared in the six working languages of the Board. A summary of speeches made in Arabic, Chinese, Russian or Spanish is published in the original language, followed by the translation into English or French. They are published in provisional form to be distributed to Members for possible amendments. They are then issued in a single document that forms the definitive version.

UNESCO. Executive Board

General Conference Documents

  • FR PUNES AG 4
  • Archive Group

Documents of the Conference for the Establishment of UNESCO (ECO/CONF) from 1945 are included with the General Conference Documents, starting from 1946.

UNESCO. General Conference

Preparatory Commission of UNESCO

  • FR PUNES AG 3
  • Archive Group
  • 1945-1947

The archives of the Commission can be divided into two main parts: Official Documents and correspondence files.
It should be noted that documents and copies of documents were often put into the files. In some cases there is no printed document, or, in a few cases, the existing original typescript has been bound with the documents. If a document is missing from the bound volumes, the original could also possibly be found in the file. Therefore, it is important to consult both the documents and files.

The documents, by their nature as working tools of the Commission members, Member Governments and the Staff, exist in several copies and were distributed to all those mentioned above.

Preparatory Commission of UNESCO

Conference of Allied Ministers of Education

  • FR PUNES AG 2
  • Archive Group
  • 1942 - 1945

The Archive Group contains the Conference of Allied Ministers of Education fonds.

Conference of Allied Ministers of Education

Electronic Records

  • FR PUNES AG 16
  • Archive Group
  • 2004-

In 2004, UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The same year, the Archives and Records Management Unit started to regularly crawl the UNESCO portal and to archive snapshots of Internet and Intranet three times a year. The Archive Group consists of two collections: the Electronic records collection and the Web archives collection.

Archives and Documentation of International Organizations

  • FR PUNES AG 15
  • Archive Group

The Archive Group has three fonds:
-Archives of the Intergovernmental Bureau for Informatics (IBI)
-Archives of the International Council for Philosophy and Humanistic Studies (ICPHS / CIPSH)
-Part of the archives of the African Training and Research Centre in Administration for Development (CAFRAD), from the years 1961 to 1973, 2 boxes

Publications, documents and records on UNESCO

  • FR PUNES AG 14
  • Archive Group
  • 1946-

The Archive Group contains publications, articles, films, research, documents and records about UNESCO, its purpose and its activities. It also contains a number of small private fonds of former staff members, consultants, and delegates.

Archives of Colour Reproductions of Paintings

  • FR PUNES AG 13
  • Archive Group
  • 1949 - 1979

This Archive Group refers to a project of the Culture Sector from 1949 to ca. 1979. Since 1949, UNESCO, with the assistance of its National Commissions, made contact with publishers of reproductions of famous paintings throughout the world. The reproductions were examined and the publishers were then listed as sources for accurate reproductions of masterpieces of world art. The reproductions could then be purchased and disseminated, rendering the masterpieces accessible to the world. UNESCO then published several catalogues and maintained a collection (called "Archives of Colour Reproductions of Paintings") which contained all reproductions received as samples.
The idea of the UNESCO project was to give the vast majority of people who never or only occasionally have the chance to see the originals of great paintings access to them by substituting these art works with high-quality colour reproductions.
With the aim of making the best colour reproductions more easily available to teachers, students and the general art-interested public, UNESCO, over a period of 30 years, produced catalogues listing by the end more than 15,000 paintings of which high-quality reproductions exist and could be obtained. The volumes were intended not only to bring art into homes and schools but also to encourage the increased production of colour prints and the improvement of reproduction standards and methods.
At UNESCO Headquarters complete sets of the prints were kept so that visitors would have been able to see the reproductions themselves.
The main criteria by which the prints have been chosen were the fidelity of the reproduction, the significance of the artist, and the importance of the original painting. The selection had been done by two committees of experts set up in agreement with the International Council of Museums that decided which reproductions should be included in UNESCO’s catalogue and collection.

Audiovisual archives

  • FR PUNES AG 12
  • Archive Group

The photo and audiovisual archives consist of analogue and digital records dating from 1945 up until the present day.

  • Photographs: 140,000 black and white negatives; 1,000 colour 35mm négatives; 29,000 35mm colour slides; 15,000 duplicate cover slides; photographic prings, 1945 to the present.

  • Films: 12,500 cans, containing over 1,000 titles, 1951 onwards.

  • Audio reels: 30,000 audio recordings, including UNESCO Radio reports and interviews, and event and programme recordings, 1940s to 1980s.

  • Video tapes: 5,000 tapes, corresponding to 2,500 titles, 1983 onwards.

A part of Unesco's film and sound recordings, documenting Unesco events and meetings since 1945, are kept in the Unesco Phonothèque of the Sound and Telephone unit.

Microcopies

  • FR PUNES AG 11
  • Archive Group
  • 1946 - 2000

Microcopies of official documents

Archives of Staff Associations

  • FR PUNES AG 10
  • Archive Group
  • 1947-

The archival holdings of the UNESCO Staff Associations concern all activities of the associations (cultural activities, journeys, sports, gala, tombolas, incl. photos of the events), the relations between the association and the Director General, the resolutions of the Staff Assembly and social questions. The fonds further contains all correspondence files with internal and external correspondence partners, the donated personal files of staff members, the circular letters of the STA and all documents and records of commissions and committees about staff issues.

UNESCO Staff Associations

International Institute of Intellectual Co-operation

  • FR PUNES AG 1
  • Archive Group
  • 1921-1954

The Archive Group is composed of the International Institute of Intellectual Co-operation (IICI) fonds.

International Institute of Intellectual Co-operation

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