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description archivistique
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External relations records

The External Relations service in the Cabinet of the Director-General was responsible for maintaining relations with member countries, non-member countries and organizations operating in the field of informatics (with or without formal cooperation agreements with the Organization). The service kept up-to-date information on the IBI's relations with these actors as well as reports on shared activities. The files consist primarily of correspondence exchanged between the IBI and the country or organization. Beyond letters, telegrams and telexes, the files include reports, brochures, and copies of agreements. The series has been arranged into three subseries:
-IBI/6/1/1 Governmental organization files
-IBI/6/1/2 Non-governmental organization files
-IBI/6/1/3 Country files

IICI Documents

Series consists of official documents of the IICI, the International Museums Office and the International Committee on Intellectual Cooperation. The original order has been maintained; documents are organized roughly in alpha-numeric order or in alphabetical order according to document code.

Division of Human Rights and Peace Files

Series consists of the files of the SHS Division of Human Rights and Peace (HRS) as well as some files from its successor unit. The files date from the creation of HRS to the mid-1990s. The files cover programme activities such as the production of publications and studies, the organization of meetings, and the coordination of the UNESCO Prize for Peace Education. There are also two specific subseries: a subseries of correspondence files (COR) organized by year or by staff member; and a subseries of files (PP) on the UNESCO Prize for Peace Education .

UNESCO. Division of Human Rights and Peace

Population Division Files

Series consists of files from the Population Division (SHS/POP) and the Division of Population and Human Settlements (SHS/POP). The files mostly pertain to programme activities in the fields of urbanization, architecture, family planning and population. Activities include the execution of UNFPA and Participation Programme projects, as well as information dissemination and training. Files are in no particular order.

UNESCO. Division de la population

Division for Freedom of Expression, Democracy and Peace

The Sub-fonds includes the records of the Division of Freedom of Expression, Democracy and Peace and its antecessors, part of the Information and Communication Sector of UNESCO, of all projects and programmes of CI/FED and of the numerous committees, boards, and commissions related to CI/FED whose records were/are the responsibility of UNESCO.

Main series documents

The rules on what is to be considered as a Main documents have changed throughout UNESCO’s existence. According to the definition giving in the UNESCO Manual, Secretariat handbook on administrative methods and precedures, main documents are:
Main series documents are mostly programme documents of a definitive nature which are distributed to all Member States. They include i.a. reports of meetings, surveys, analysis of replies to questionnaires and bibliographical and clearing house material.

Administrative circulars

Instructions of a temporary nature, or which are subject to frequent change, are conveyed to the Secretariat by Administrative Circulars.

Depending on the area regulated and the issuing authority, there are two types of Administrative Circular:

  1. Administrative Circulars on activity, finances and property
  2. Administrative Circulars on personnel matters

Circular Letters

Circular letters (CL) signed by the Director-General are addressed to the Governments of Member States or National Commissions for UNESCO in the course of official business. For example, they are used to inform the Governments, to solicit information from them and ask for their position on certain questions, to send invitations to conferences, to invite applications for higher posts in the Secretariat.

Department/Sectors files

  • FR PUNES AG 8-SEC-CAB-5
  • Série organique
  • 1962-1974, 2002-2009
  • Fait partie de Secretariat Records

Series consists of files on departments and sectors of UNESCO as created during the tenure of Directors-General Maheu and Matsuura. Files primarily contain memoranda exchanged between the Director-General and the Assistant Director-General or Director of the unit concerned. Files are arranged in rough alphabetical order by unit acronym.

ODG Subject Files

Series consists of subject files of the Director-General on diverse matters. The first transfer dates from the tenure of René Maheu, however, records in some files date from before this time. Each transfer is arranged in rough alphabetical order and thus the series as a whole is arranged in a repeating alphabetical order. In general, the files were transferred at the end of a Director-General's term in office. Files contain correspondence, speeches, reports, and handwritten notes.

UNESCO Peace Games files

  • FR PUNES AG 8-SEC-SHS-JP
  • Série organique
  • 1986-1999, predominant 1994-1997
  • Fait partie de Secretariat Records

Series consists of files related to the 1995 and 1996 UNESCO Peace Games. Documents date from the early conception and development of the games, and include research related to youth and the theme of peace; correspondence related to potential sponsorships; day-to-day correspondence; correspondence with Director-General Federico Mayor as well as delegates from Member States; an evaluation of the feasibility and success of the games; press and media coverage files; and three-dimensional souvenir objects or gifts from or related to the games. The series is arranged in four subseries, however, files are numbered sequentially despite the subseries.

Jeux de la paix de l’UNESCO

Audio archives

The sound records contain mostly sound recordings of conferences and other events, speeches of the Director General and other important persons, but also music recordings, interviews and the UNESCO radio programs.

Reference documents

The series consists mostly of summaries of the decisions taken and agendas for the meetings of the General Assembly and Executive Board. Although the material partly duplicates information found elsewhere, the series was retained to compensate for gaps in the subfonds IBI/1 General Assembly records and IBI/2 Executive Board records.

Documentation

Series consists of documentation files with newspaper clippings, typed speeches and other printed or published material gathered by the Comité to document a subject. The series does however extend to 1939, after the Comité was officially dissolved. It seems then that the staff of the Institute continued to add to the series in 1939. It is arranged into five subseries according to the original alpha-numeric classification scheme.

Film archives

The film archives of UNESCO are divided into three parts:

  • The archives of film productions, containing about 7500 film cans of material produced by UNESCO itself.

  • The archives of reference films, containing about 1100 works which not have been produced by UNESCO itself but have been given to the organisation by NGOs, foreign film producers or member states.

  • The archives of distributed films, containing around 2500 copies of 210 films. These films have been produced by the organisation and concern different programmes or projects.

Online search of a portion of Unesco film material is possible via: UNESCO Archives Multimedia Database. Digitizing Our Shared Unesco History

All other film material is indexed in an electronic database, originally created and maintained by the Division of Public Information.

For questions regarding access to the film archives, or to request a search for film titles in the electronic database, please contact: archives@unesco.org

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