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UNESCO Relations with the Countries of the World

Series consists of official correspondence with member states, associate member states, non-members and territories. Beyond the official correspondence, the files for any country can be further broken down into the following files: D - relations with the Permanent Delegation; F - financial contributions; SF - Special Fund; TA - Technical Assistance; UNDP - UNDP projects/programming; A 118 - Funds-in-trust; A 562 - Briefings for the Director-General; AMS - Aid to member states (participation programme); AR - annual reports; Club - UNESCO clubs or local groups; NC - relations with the National Commission; and, NLM - national liberation movements.

Country files

The External Relations service of the Cabinet of the Director-General was responsible for relations with member and non-member states. Files are organized by country and mostly contain correspondence. Other possible documents attached to the correspondence include: reports, meeting documents, and cooperation agreements. The original order of the series was maintained - the files are roughly in alphabetical order as each country was assigned a number such as, for example: C.1 Afghanistan, C.2 Albania, C.3 Algeria, etc. In seems that in most cases files dating from before 1982 are missing. This is most apparent for countries which had many exchanges with the IBI, such as Italy, France, Spain and the United States of America, for example. Files for those countries represent the bulk of the series.

Diapositifs

La sous-série des diapositifs contient des négatifs de diapositifs d'évènements auxquels l'IBI participa, ou organisa. On y trouve notamment des diapositives du séminaire inaugural de l'Institut pour le développement de l'informatique (IBIDI), tenu à la technopolis de Bari, du 24 au 30 novembre 1985, ainsi que les diapositifs d'une communication donnée par Enrique Melrose, directeur du département de l'Amérique latine à l'occasion d'une conférence indéterminée. D'autres diapositifs contiennent des éléments de présentation de l'IBI, dont certains à l'occasion de la conférence SPIN et celles d'un accord de coopération engageant l'IBI de nature indéterminée. Trois autres boîtes de diapositifs renseignement sur des réunions de l'IBI.

Une grande partie des diapositifs présentants l'IBI semble être du matériel utilisé dans la confection des enregistrements promotionnels audiovisuels de l'IBI. Ceux-ci pourront être consultés dans les ensembles de la sous-série des cassettes vidéos magnétiques, particulièrement le dossier "Présentation de l'IBI".

Consultative Committee of Representatives of International Organizations - Relief Appeal Sub-Committee

Subseries consists of documents issued by the Preparatory Commission's Consultative Committee of Representatives of International Organizations - Relief Appeal Sub-Committee. It also includes a record of the Sub-Committee's meeting held 7 May 1946. The documents have code UNRRA/UNESCO Joint Committee/Consult.Com./Relief Appeal Sub-Com./. They are arranged by order of the code with the documents before the meeting record.

Press Conference

Subseries consists of one document with a transcribed speech from a Preparatory Commission press conference held 18 October 1946. The speech was made by M. Montagnier, Head Counsellor in charge of the First Session of the General Conference and the Month of UNESCO. The speech is about the Month of UNESCO - the intellectual and artistic exhibitions thqt were to take place at the same time as the General Conference.

Unesco Bulletin

Subseries consists of bulletins issued by the Preparatory Commission to inform a general public of news on the Organization's activities. The bulletins are arranged in chronological order based on their issue number.

Press releases

Subseries consists of press releases issued by the Preparatory Commission. They have the code Press/ or Prep.Com./Pub.Inf./Press. There are also documents with no code. The subseries is arranged in order of the document code.

Staff circulars

Subseries consists of Staff circulars issued by the Preparatory Commission. The circulars were directed at staff to keep them informed of general administrative matters, such as, for example, the working hours or the transfer of the staff to Paris.

Circular letters

Subseries consists of Circular letters issued by the Preparatory Commission. The letters have the document code CL/. The subseries is arranged in order of the document code.

Budget Committee documents

Sub-series consists of documents issued by the Preparatory Commission's Budget Committee. The documents have the code Prep.Com./Budget Com./. Some documents do not have a code. The subseries is arranged in order of the document code.

Finance Sub-Committee documents and meetings

Sub-series consists of documents issued by the Preparatory Commission's Finance Sub-Committee, as well as the records of its meetings. The documents and meeting records have the code Prep.Com./Finance Sub-Com./ or Prep.Com./Finance Sub-Cttee./. The subseries is arranged in order of the document code with the meeting records following the documents.

UNRRA - Unesco Sub-Committee documents and meetings

Subseries consists of documents issued by the Preparatory Commission's UNRRA and Unesco Sub-Committee, as well as the summary record of the Sub-Committee meeting held 25 March 1946. The documents and meeting record have the code Prep.Com./Tech.Sub-Com./UNRRA Sub-Com./. The subseries is arranged by document code with the meeting record following the documents.

Technical Sub-Committee on the Educational, Scientific and Cultural Needs of Devastated Areas

Subseries consists of documents issued by the Preparatory Commission's Technical Sub-Committee on the Educational, Scientific and Cultural Needs of Devastated Areas. It also includes the records of the Sub-Committee's meetings. The documents and meeting records have the document code Prep.Com./Tech.Sub-Com./. The subseries is arranged in order of the code with the documents before the meeting records.

Fine Arts Committee Documents

Subseries consists of documents issued by the Preparatory Commission's Fine Arts Committee. The documents and meeting records have the document code Prep.Com./ Fine Arts Com./. The subseries is arranged in order of the code.

Committee on Letters and Philosophy Documents and Meetings

Subseries consists of documents issued by the Preparatory Commission's Committee on Letters and Philosophy, as well as a record of the Committee's meetings. The documents have the document code Prep.Com./Com. on Letters & Philosophy/ and the record of the meetings has the code Prep.Com./Letters Com./. The subseries is arranged in order of the code with the documents before the meetings.

Social Sciences Committee documents and meetings

Subseries consists of documents issued by the Preparatory Commission's Social Sciences Committee, as well as the records of the Committee's meetings. The documents and meeting records have the document code Prep.Com./ Soc.Sci.Com./. The subseries is arranged in order of the code with the documents before the meeting records. There are also some records without document codes.

Natural Sciences Committee documents and meetings

Subseries consists of documents issued by the Preparatory Commission's Natural Sciences Committee, as well as the records of the Committee's meetings. The documents and meeting records have the document code Prep.Com./ Nat. Sci. Com./. The subseries is arranged by code number with the documents before the meeting records.

Committee on Libraries, Museums, Publications and Special Projects documents and meetings

Subseries consists of documents issued by the Preparatory Commission's Committee on Libraries, Museums, Publications and Special Projects. It also includes the records of the Committee's meetings. The documents and meeting records have the document code Prep.Com./ L. M. & Sp. Proj. Com./. The subseries is arranged in order of the code with the documents before the meeting records.

Media of Mass Communication Committee Documents and Meetings

Subseries consists of the documents issued by the Preparatory Commission's Media of Mass Communication Committee, as well as records from the Committee's meetings. The documents have codes Prep.Com./Mass Media Com./ and are arranged by code number with the documents before the meeting records.

Editorial Committee of the Study on Fundamental Education

Subseries consists of the documents of the Editorial Committee responsible for editing the material gathered from world authorities in fundamental education in advance of the First Session of the General Conference of UNESCO. The resulting publication explained UNESCO's suggested programme of action in the field of fundamental education. The Committee's documents have no document code but are arranged roughly in reverse chronological order.

Committee on Education Documents and Meetings

Subseries consists of documents issued by the Preparatory Commission's Committee on Education and the records of the Committee's meetings. The documents have the code Prep.Com./Educ.Com. and are arranged by code, with the documents before the meeting records. There are also documents with no codes.

Plenary Meetings

Subseries consists of verbatim and summary records of the Plenary Meetings of the Preparatory Commission from the first to sixth session. The documents have codes (Prep.Com./SR, Prep.Com./VR, or similar but with the session number included) and are arranged by this code and in chronological order.

Joint Executive Committee and Conference of Allied Ministers of Education Meetings

Subseries consists of documents from a meeting held 18 January 1946 between the Preparatory Commission Executive Committee and the Conference of Allied Ministers of Education (CAME). The transfer of certain activities of CAME to UNESCO was discussed at the meeting. The documents have the code Prep.Com./Exec.Com;/SR of Joint Meeting.

Executive Committee Documents

Subseries consists of official documents issued by or relating to the Executive Committee of the Preparatory Commission. The documents were issued with the code Prep.Com./Exec.Com./ and a sequential number. The subseries is arranged in this numeric order.

Prep.Com. Documents

Subseries consists of 71 documents (excluding any revisions and addenda) which were issued under the general code Prep.Com. The subseries is arranged in numeric order based on the codes.

Science Commission files

Subseries consists of correspondence files of the CAME Science Commission. The files pertain to CAME's work in general and to the Commission's work in studying needs for scientific equipment and preparing inventories. The files were reorganized by the Natural Sciences Section of the UNESCO Secretariat according to a numeric classification scheme. There are also some records of the Natural Sciences Section that were added to the files.

Books and Periodicals Commission

Subseries consists of agendas and summary records of the meetings of CAME's Books and Periodicals Commission. It is arranged with agendas first in chronological order, followed by the summary records in chronological order. Documents from the subcommittees of the Books and Periodicals Commission are described as subseries onto themselves.

General series

Subseries consists of official CAME documents issued with the general series code AME/A. The documents pertain to all areas of CAME's activities. They are arranged in order of the document code which is also roughly chronological.

Executive Bureau

Subseries consists of agendas and summary reports of the meetings of the CAME Executive Bureau from 1943 to 1945. The subseries is arranged with the agendas in chronological order, followed by the summary records in chronological order.

Open Meetings

Subseries consists of an agenda and reports from the two open meetings held between CAME and the delegation for the United States of America in April 1944. Documents are arranged in chronological order.

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