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Correspondance relative aux questions scientifiques, Bibliothèques et Congrès bibliothécaires, Bibliographie, Documentation, Congrès internationaux, Archives

Subseries consists of correspondence relating to: scientific matters; libraries and conferences on librarianship; bibliography; documentation; international congresses; and archives.

International Institute of Intellectual Cooperation. Bibliography and Scientific Relations Section

Governmental organization files

The subseries consists of files on international, regional and national governmental organizations that had official relations or some sort of exchange with the IBI. Most files are relatively thin, with the exception of the following: relations with UNESCO (IBI/6/1/1/34) and relations with UNCTAD (IBI/6/1/1/32). The files appear to be complete although it is likely, as with other series, that there are gaps in the correspondence for years prior to 1980.

Country files

The External Relations service of the Cabinet of the Director-General was responsible for relations with member and non-member states. Files are organized by country and mostly contain correspondence. Other possible documents attached to the correspondence include: reports, meeting documents, and cooperation agreements. The original order of the series was maintained - the files are roughly in alphabetical order as each country was assigned a number such as, for example: C.1 Afghanistan, C.2 Albania, C.3 Algeria, etc. In seems that in most cases files dating from before 1982 are missing. This is most apparent for countries which had many exchanges with the IBI, such as Italy, France, Spain and the United States of America, for example. Files for those countries represent the bulk of the series.

History of the IBI

Subseries consists of a box of material marked "Histoire de l'IBI." It contains different types of documents relating to the creation of the IBI (starting in 1951), the Constitution Committee, and the provisional International Computation Centre. Copies of the legal agreements with the Italian government (headquarters agreement, official journal, decree, etc) are also in the files. In addition to this, there are also copies of memoranda reviewing the situation of the Organization and its future prospects. There is also a paper by the 'DEA' which documents the history of the organization from its creation through to the 1980s.

Documentation files

La sous-série des dossiers thématiques est constituée de dossiers par thème regroupant des articles ou coupures de presse relatives à un un sujet donné. Il y a également des publications sur des thèmes divers concernant l'informatique. Les dossiers sont classés par code alphanumérique (code du centre de documentation). Plusieurs dossiers et pièces manquant une code se trouvent au fin de la sous-série - ils sont classés par ordre alphabétique.

Science Commission files

Subseries consists of correspondence files of the CAME Science Commission. The files pertain to CAME's work in general and to the Commission's work in studying needs for scientific equipment and preparing inventories. The files were reorganized by the Natural Sciences Section of the UNESCO Secretariat according to a numeric classification scheme. There are also some records of the Natural Sciences Section that were added to the files.

General series

Subseries consists of official CAME documents issued with the general series code AME/A. The documents pertain to all areas of CAME's activities. They are arranged in order of the document code which is also roughly chronological.

Books and Periodicals Commission

Subseries consists of agendas and summary records of the meetings of CAME's Books and Periodicals Commission. It is arranged with agendas first in chronological order, followed by the summary records in chronological order. Documents from the subcommittees of the Books and Periodicals Commission are described as subseries onto themselves.

Budget Committee documents

Sub-series consists of documents issued by the Preparatory Commission's Budget Committee. The documents have the code Prep.Com./Budget Com./. Some documents do not have a code. The subseries is arranged in order of the document code.

Circular letters

Subseries consists of Circular letters issued by the Preparatory Commission. The letters have the document code CL/. The subseries is arranged in order of the document code.

Committee on Letters and Philosophy Documents and Meetings

Subseries consists of documents issued by the Preparatory Commission's Committee on Letters and Philosophy, as well as a record of the Committee's meetings. The documents have the document code Prep.Com./Com. on Letters & Philosophy/ and the record of the meetings has the code Prep.Com./Letters Com./. The subseries is arranged in order of the code with the documents before the meetings.

Committee on Education Documents and Meetings

Subseries consists of documents issued by the Preparatory Commission's Committee on Education and the records of the Committee's meetings. The documents have the code Prep.Com./Educ.Com. and are arranged by code, with the documents before the meeting records. There are also documents with no codes.

Executive Committee Documents

Subseries consists of official documents issued by or relating to the Executive Committee of the Preparatory Commission. The documents were issued with the code Prep.Com./Exec.Com./ and a sequential number. The subseries is arranged in this numeric order.

Joint Executive Committee and Conference of Allied Ministers of Education Meetings

Subseries consists of documents from a meeting held 18 January 1946 between the Preparatory Commission Executive Committee and the Conference of Allied Ministers of Education (CAME). The transfer of certain activities of CAME to UNESCO was discussed at the meeting. The documents have the code Prep.Com./Exec.Com;/SR of Joint Meeting.

Finance Sub-Committee documents and meetings

Sub-series consists of documents issued by the Preparatory Commission's Finance Sub-Committee, as well as the records of its meetings. The documents and meeting records have the code Prep.Com./Finance Sub-Com./ or Prep.Com./Finance Sub-Cttee./. The subseries is arranged in order of the document code with the meeting records following the documents.

Fine Arts Committee Documents

Subseries consists of documents issued by the Preparatory Commission's Fine Arts Committee. The documents and meeting records have the document code Prep.Com./ Fine Arts Com./. The subseries is arranged in order of the code.

Committee on Libraries, Museums, Publications and Special Projects documents and meetings

Subseries consists of documents issued by the Preparatory Commission's Committee on Libraries, Museums, Publications and Special Projects. It also includes the records of the Committee's meetings. The documents and meeting records have the document code Prep.Com./ L. M. & Sp. Proj. Com./. The subseries is arranged in order of the code with the documents before the meeting records.

Media of Mass Communication Committee Documents and Meetings

Subseries consists of the documents issued by the Preparatory Commission's Media of Mass Communication Committee, as well as records from the Committee's meetings. The documents have codes Prep.Com./Mass Media Com./ and are arranged by code number with the documents before the meeting records.

Natural Sciences Committee documents and meetings

Subseries consists of documents issued by the Preparatory Commission's Natural Sciences Committee, as well as the records of the Committee's meetings. The documents and meeting records have the document code Prep.Com./ Nat. Sci. Com./. The subseries is arranged by code number with the documents before the meeting records.

Press releases

Subseries consists of press releases issued by the Preparatory Commission. They have the code Press/ or Prep.Com./Pub.Inf./Press. There are also documents with no code. The subseries is arranged in order of the document code.

Social Sciences Committee documents and meetings

Subseries consists of documents issued by the Preparatory Commission's Social Sciences Committee, as well as the records of the Committee's meetings. The documents and meeting records have the document code Prep.Com./ Soc.Sci.Com./. The subseries is arranged in order of the code with the documents before the meeting records. There are also some records without document codes.

Technical Sub-Committee on the Educational, Scientific and Cultural Needs of Devastated Areas

Subseries consists of documents issued by the Preparatory Commission's Technical Sub-Committee on the Educational, Scientific and Cultural Needs of Devastated Areas. It also includes the records of the Sub-Committee's meetings. The documents and meeting records have the document code Prep.Com./Tech.Sub-Com./. The subseries is arranged in order of the code with the documents before the meeting records.

UNRRA - Unesco Sub-Committee documents and meetings

Subseries consists of documents issued by the Preparatory Commission's UNRRA and Unesco Sub-Committee, as well as the summary record of the Sub-Committee meeting held 25 March 1946. The documents and meeting record have the code Prep.Com./Tech.Sub-Com./UNRRA Sub-Com./. The subseries is arranged by document code with the meeting record following the documents.

Consultative Committee of Representatives of International Organizations - Relief Appeal Sub-Committee

Subseries consists of documents issued by the Preparatory Commission's Consultative Committee of Representatives of International Organizations - Relief Appeal Sub-Committee. It also includes a record of the Sub-Committee's meeting held 7 May 1946. The documents have code UNRRA/UNESCO Joint Committee/Consult.Com./Relief Appeal Sub-Com./. They are arranged by order of the code with the documents before the meeting record.

Accords bilateraux entre le Gouvernement du Cambodge et l'Ecole Française d'Extrême-Orient concernant le régime des fouilles archéologiques sur le territoire de cet Etat

Subseries consists of certified copies of bilateral agreements signed between the Government of Cambodia and the Ecole Française d'Extrême-Orient. It is unclear if these agreements were sent for informational purposes or if they were sent as supporting documents for later or concurrent UNESCO legal agreements with Cambodia concerning archeological sites.

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