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Division for Freedom of Expression, Democracy and Peace

The Sub-fonds includes the records of the Division of Freedom of Expression, Democracy and Peace and its antecessors, part of the Information and Communication Sector of UNESCO, of all projects and programmes of CI/FED and of the numerous committees, boards, and commissions related to CI/FED whose records were/are the responsibility of UNESCO.

UNESCO-produced films

The first documentary films produced by the organisation were published in the 1950s in order to show the activities of the organisation and to promote them to the external public. In 1958 a unit for radio and television production was established and started to broadcast regularly images taken on the occasion of official visits of state presidents, journeys of the Director General, inauguration etc.

Non-governmental Organization publications

Series consists of works compiled and published by non-governmental organizations which were either in receipt of specific funding from UNESCO, as well as those publications from NGOs which had official relations with UNESCO and were exchanging information based on the conditions of this relationship.

Information Society Division Files

The series includes the records of the Information Society Division (CI/INF). Files include records on the Division's projects and programmes, and on the work of numerous related committees, boards, and commissions.

ODG Subject Files

Series consists of subject files of the Director-General on diverse matters. The first transfer dates from the tenure of René Maheu, however, records in some files date from before this time. Each transfer is arranged in rough alphabetical order and thus the series as a whole is arranged in a repeating alphabetical order. In general, the files were transferred at the end of a Director-General's term in office. Files contain correspondence, speeches, reports, and handwritten notes.

Hammarskjold Commission files

Series consists of ODG files on the Hammarskjold Commission - an independent body commissioned to advise the Director-General on ways and means of improving staff efficiency and management in the UNESCO Secretariat. The files are in original order.

Records of Deputy Director-General M.S. Adiseshiah

The series contain mostly copies of letters, memos, cables, mission reports signed by Adiseshiah or his Executive Assistants, as well as speeches and addresses delivered by him. Most items are of official character, however some are semi-official or personal. There are a few letters received in the files, however the majority of correspondence is out-going mail. There are also inspection reports and mission reports, documents on the negotiations with the representatives of Member States, as well as discussions with UNESCO representatives, officials and experts in the field. The series is arranged in 11 subseries, however, files are numbered sequentially despite the subseries.

Adiseshiah, Malcolm S.

Biographical files

Biographical files of staff members, experts, consultants, delegates etc. These biographical information do not claim to be complete in any way. They are more an arbitrary collection, updated on an irregular basis, which might be useful as additional information for researchers.

Fellowship files

Series consists of fellowship files created by the Division of Training Abroad. It is arranged roughly in chronological order. Files contain applications to the programme and administrative correspondence. They are often very slight (3-5 documents), but can also have final reports and more substantive correspondence.

Department/Sectors files

Series consists of files on departments and sectors of UNESCO as created during the tenure of Directors-General Maheu and Matsuura. Files primarily contain memoranda exchanged between the Director-General and the Assistant Director-General or Director of the unit concerned. Files are arranged in rough alphabetical order by unit acronym.

Executive Board private meeting files

Series consists of files of the ODG generated from the Private Meetings of the Executive Board. Senior posts are discussed at such meetings, including matters such as nominations, appointments, extensions of contracts, salaries, and the structure of the secretariat. The files consists of PRIV documents issued from the meetings (open for consultation after 20 years in another series), as well as notes and internal memoranda circulated between members of the Directorate. Series begins at the 70th Session of the Executive Board (1965) and ends at the 155th Session (1998).

DG chronological files

Series consists of out-going letters, memoranda, telexes and telegrammes signed by the Director-General. They are roughly in chronological order with some later files also being organized by Sector or Department.

Correspondence files

Series consists of correspondence files from the CAME Secretariat which was based at the British Council. The series is arranged into two subseries: CAME Secretariat files (with a British Council filing scheme) and CAME Science Commission files (with a different numeric classification scheme).

Instruments signed with organizations, companies and private individuals

The series consists of legal instruments signed between UNESCO and non-governmental organizations, universities, foundations, private companies, or individuals. The series includes state universities and academies, but not research institutes with reporting relations to branches of government. United Nations University (UNU), University for Peace (UPEACE) and World Maritime University (WMU) agreements are filed under series A as they were established by the UN system. All UNESCO Chair agreements are filed in this series, but UNITWIN agreements may be found in series A or B. The Archives staff also used this series at first to register special documents or objects of intrinsic value, such as medals, emblems, speeches, recordings, and stamps. The series further contains subseries of agreements for the safeguarding campaigns. Agreements are arranged in order of the reference code given upon registration in the Archives and are, therefore, roughly in chronological order.

Donations, bequests and legacies

Series consists of legal instruments or other documents generated when UNESCO received a donation of property. It does not include instruments related to gifts of art (with the exception of photograph C/9) or smaller regular donations of books, objects and equipment. The files are arranged in order of the reference code given upon registration in the Archives and are, therefore, roughly in chronological order.

Information and documentation

The IBI Documentation Centre maintained a library of material related to informatics or information technologies. The material was organized according to thematic groupings which were assigned a classification code. The series has three subseries, including one on the history of the organization from its creation to the 1980s entitled "Histoire de l'IBI."

Documents de travail en tant que Délégué permanent de la France auprès de l’UNESCO

Cette série contient des documents de travail de Jacqueline Baudrier, au sein de l'UNESCO, et des documents généraux sur l'UNESCO et ses activités. Elle est constituée des deux sous-séries suivantes :
-Conférences générales, Conseils exécutifs et Comités
-UNESCO : Conférences, actualités et généralités

Retrait américain et crise de l’UNESCO

Cette série contient des documents de l'UNESCO, des coupures de presse et des correspondances autour de la crise de l'UNESCO. Elle est constituée des deux sous-séries suivantes :
-Commentaires et réactions officiels dont coupures de presse
-Coupures de presse et interventions de Jacqueline Baudrier

Communication et information – PIDC et NOMIC

Cette série contient des documents relatifs au PIDC (Programme International pour le Développement de la Communication), au NOMIC (Nouvel Ordre Mondiale de l'Information et de la Communication), et à la communication de manière générale. Elle est constituée des trois sous-séries suivantes :
-Programme International pour le Développement de la Communication (PIDC)
-L’UNESCO et la communication
-Documents divers sur la communication

La France au sein de l’UNESCO et la Francophonie

Cette série contient des documents relatifs à l'action, à la place, et aux représentants de la France à l'UNESCO, ainsi que des documents relatifs à la francophonie, notamment dans le cadre de l'UNESCO et des organisations auxquelles participe Jacqueline Baudrier. Elle est constituée des deux sous-séries suivantes :
-CNF et Délégation de la France
-Francophonie

Dossiers professionnels et personnels divers

Cette série contient des documents extrêmement divers, pouvant être relatifs aussi bien à des activités officielles auprès de l'UNESCO qu'à des activités exercées à l'extérieur. Elle est constituée des trois sous-séries suivantes :
-Documents autour des interventions de Jacqueline Baudrier et conférence à Abidjan
-Documents divers
-Autres types de documents : photographies et agendas

Reference documents

The series consists mostly of summaries of the decisions taken and agendas for the meetings of the General Assembly and Executive Board. Although the material partly duplicates information found elsewhere, the series was retained to compensate for gaps in the subfonds IBI/1 General Assembly records and IBI/2 Executive Board records.

External relations records

The External Relations service in the Cabinet of the Director-General was responsible for maintaining relations with member countries, non-member countries and organizations operating in the field of informatics (with or without formal cooperation agreements with the Organization). The service kept up-to-date information on the IBI's relations with these actors as well as reports on shared activities. The files consist primarily of correspondence exchanged between the IBI and the country or organization. Beyond letters, telegrams and telexes, the files include reports, brochures, and copies of agreements. The series has been arranged into three subseries:
-IBI/6/1/1 Governmental organization files
-IBI/6/1/2 Non-governmental organization files
-IBI/6/1/3 Country files

General Assembly Sessions

The General Assembly met for 13 ordinary sessions and 6 extraordinary sessions. The documents include information on: decisions made at each session; financial reports; and, reports on the activities and budget of the Organization. Records from the 8th session of the General Assembly are missing from the series.

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