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Documentation files

La sous-série des dossiers thématiques est constituée de dossiers par thème regroupant des articles ou coupures de presse relatives à un un sujet donné. Il y a également des publications sur des thèmes divers concernant l'informatique. Les dossiers sont classés par code alphanumérique (code du centre de documentation). Plusieurs dossiers et pièces manquant une code se trouvent au fin de la sous-série - ils sont classés par ordre alphabétique.

History of the IBI

Subseries consists of a box of material marked "Histoire de l'IBI." It contains different types of documents relating to the creation of the IBI (starting in 1951), the Constitution Committee, and the provisional International Computation Centre. Copies of the legal agreements with the Italian government (headquarters agreement, official journal, decree, etc) are also in the files. In addition to this, there are also copies of memoranda reviewing the situation of the Organization and its future prospects. There is also a paper by the 'DEA' which documents the history of the organization from its creation through to the 1980s.

Country files

The External Relations service of the Cabinet of the Director-General was responsible for relations with member and non-member states. Files are organized by country and mostly contain correspondence. Other possible documents attached to the correspondence include: reports, meeting documents, and cooperation agreements. The original order of the series was maintained - the files are roughly in alphabetical order as each country was assigned a number such as, for example: C.1 Afghanistan, C.2 Albania, C.3 Algeria, etc. In seems that in most cases files dating from before 1982 are missing. This is most apparent for countries which had many exchanges with the IBI, such as Italy, France, Spain and the United States of America, for example. Files for those countries represent the bulk of the series.

Governmental organization files

The subseries consists of files on international, regional and national governmental organizations that had official relations or some sort of exchange with the IBI. Most files are relatively thin, with the exception of the following: relations with UNESCO (IBI/6/1/1/34) and relations with UNCTAD (IBI/6/1/1/32). The files appear to be complete although it is likely, as with other series, that there are gaps in the correspondence for years prior to 1980.

Press files and objects

Subseries consists of press files related to media coverage of the Romania and Togo games; recordings of the Romania games in VHS, Betacam and cassette tape formats; correspondence related to the medals to be distributed to the winners; and photographs. Also included are posters; artisanal and decorative objects from some of the participating countries (perhaps gifts); brochures for the games; commemorative t-shirts; and relay race batons used during the games.

Organization of the games

  • FR PUNES AG 08-SEC-SHS-JP-3
  • Sub-séries
  • 1989-1999, predominant 1994-1997

    • Parte deSecretariat Records

Subseries consists of files related to the preparation and roll-out of the Romania and Togo Peace Games. Files include evaluations and feasibility studies for the Games; correspondence, including with Member States; General Conference and Executive Board documents related to the Games; programmes; memos; sponsorship correspondence; as well as photographs from the Romania games. There is some duplication with other series.

Day books

Subseries consists of ‘day book’ files documenting daily work surrounding the Peace Games. Documents include memos; evaluations of the games; correspondence with officials from Permanent Delegations, participating countries and also potential sponsors; and financial documents. The files are arranged by year but the are not necessarily in chronological order, and there is some duplication with other series.

Preliminary concept and development phase

  • FR PUNES AG 08-SEC-SHS-JP-1
  • Sub-séries
  • 1986, 1988, 1992, 1993-1996

    • Parte deSecretariat Records

Subseries consists of files related to the conception and early development of the Peace Games. These include correspondence and documentation of initiatives related to the themes of youth and peace undertaken by Member States, and financing opportunities (sponsorships and partnerships).

Prize for Peace Education files

Subseries consists of files documenting activities for the UNESCO Prize for Peace Education. They are arranged in chronological order.

Correspondence files

Subseries consists of correspondence files for staff of the Division of Human Rights and Peace.

Alphabetical correspondence

Subseries consists of outgoing correspondence from 1965-1970 and incoming correspondence from 1969-1970. The outgoing correspondence is arranged alphabetically within the files which are then arranged by year. Incoming correspondence follows the ougoing correspondence and follows the same pattern.

Copies of letters and cables

Subseries consists of copies of letters, 'pink copies', and cables. It is arranged chronologically.

Official designation of Benin

Memorandum from Assistant Director-General of the Bureau for External Relations to Assistant Directors-General, Directors of Bureaux, Offices and Divisions at Headquarters, Directors and Chiefs of Established offices away from headquarters. Memorandum reports the change in the official designation of Benin from the People's Republic of Benin to the Republic of Benin. Archives staff seem to have registered the memorandum in this series as a 'special document' based on the historical context.

Memoranda regarding Missions to Rwanda

Memorandum from Assistant Director-General of the Bureau for External Relations to Assistant Directors-General, Directors of Bureaux, Offices and Divisions at Headquarters, Directors and Chiefs of Established offices away from Headquarters. Memorandum gives UN Security coordinator's directions for missions to Rwanda. Archives staff seem to have registered the document in this series as a 'special document' based on the historical context.

Déclaration de Santiago du Chili

Subseries consists of signed original Declaration made at the 1962 Conference on Education and Economic and Social Development in Latin America (MINEDLAC II).

Réunion du Comité Special d'Experts Gouvernementaux chargé d'élaborer un projet de Convention Internationale et un projet de Recommandation concernant les différents aspects de la Discrimination dans le domaine de l'Enseignement

Subseries contains corrected provisional summary records for the meetings of the Special Committee of Governmental Experts on the Preparation of a Draft International Convention and a Draft Recommendation on the Various Aspects of Discrimination in Education. There are handwritten corrections on the documents as well as retyped paragraphs.

Admission de la République Démocratique Allemande à l'Unesco

Subseries consists of the request for admission, memorandum, and declaration submitted to the Director-General from the German Democratic Republic. There are also several letters of transmission. The Archives staff registered these in the series as special documents.

Campagne internationale pour la sauvegarde des monuments et sites de la Nubie

Subseries consists of legal instruments signed and issued by member states and UNESCO for the International Campaign to Save the Monuments of Nubia. Instruments were registered first sequentially, then under subsubseries for: A) Agreement with the Government of the United Arab Republic and Final Act of the Meeting of State Members and Associate Members and B) Campaign to save the monuments of Philae.

Elections de Directeurs généraux de l'UNESCO

Subseries consists of verbatim records, draft documents, telegrammes, letters and one recording of the private meetings of the General Conference during the vote for General-Director.

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