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Archives and Documentation of International Organizations English
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Archives and Documentation of International Organizations

  • FR PUNES AG 15
  • Archive Group

The Archive Group has three fonds:
-Archives of the Intergovernmental Bureau for Informatics (IBI)
-Archives of the International Council for Philosophy and Humanistic Studies (ICPHS / CIPSH)
-Part of the archives of the African Training and Research Centre in Administration for Development (CAFRAD), from the years 1961 to 1973, 2 boxes

Management Committee records

The Management Committee met five times in the scope of its duties:
-16-18 March 1987
-27-29 April 1987
-16-18 June 1987
-23-24 July 1987
-16 November 1987
Beyond official documents issued from these meetings, the subfonds contains working documents (drafts, correspondence, agendas, etc) and a transcription of the fifth meeting.

Intergovernmental Bureau for Informatics. Management Comittee

History of the IBI

Subseries consists of a box of material marked "Histoire de l'IBI." It contains different types of documents relating to the creation of the IBI (starting in 1951), the Constitution Committee, and the provisional International Computation Centre. Copies of the legal agreements with the Italian government (headquarters agreement, official journal, decree, etc) are also in the files. In addition to this, there are also copies of memoranda reviewing the situation of the Organization and its future prospects. There is also a paper by the 'DEA' which documents the history of the organization from its creation through to the 1980s.

Documentation files

La sous-série des dossiers thématiques est constituée de dossiers par thème regroupant des articles ou coupures de presse relatives à un un sujet donné. Il y a également des publications sur des thèmes divers concernant l'informatique. Les dossiers sont classés par code alphanumérique (code du centre de documentation). Plusieurs dossiers et pièces manquant une code se trouvent au fin de la sous-série - ils sont classés par ordre alphabétique.

Reference documents

The series consists mostly of summaries of the decisions taken and agendas for the meetings of the General Assembly and Executive Board. Although the material partly duplicates information found elsewhere, the series was retained to compensate for gaps in the subfonds IBI/1 General Assembly records and IBI/2 Executive Board records.

Committee for the Revision of the IBI Convention

The Committee for the Revision of the IBI Convention (REVCO) was an ad hoc committee of the IBI General Assembly. The Committee was convoked when a new revision of the Convention was being discussed. The subseries in particular contains examples of possible revisions to the Convention and to the internal regulations of the Organization since its creation. The subseries consists only of working documents from the Committee’s work in the 1980s.

Governmental organization files

The subseries consists of files on international, regional and national governmental organizations that had official relations or some sort of exchange with the IBI. Most files are relatively thin, with the exception of the following: relations with UNESCO (IBI/6/1/1/34) and relations with UNCTAD (IBI/6/1/1/32). The files appear to be complete although it is likely, as with other series, that there are gaps in the correspondence for years prior to 1980.

Consultative Scientific Committee

The Consultative Scientific Committee was created by a decision at the 13th Session of the General Assembly of the IBI as part of a larger initiative of reflection on the Organization, its present situation and its future prospects. The Scientific Committee was proposed as a supporting body to IBI programme activities which would meet every two years to study and propose state of the art technologies and their use for the socio-economic and cultural development of member states.

The series consists of correspondence about the Committee exchanged between 8 January to 2 February 1987. One of its sessions seems to have been held on 20-21 January 1987. Any possible official documents from these meetings are missing.

General Assembly records

The General Assembly subfonds consists of four series:
-series IBI/1/1 contains the official documents of the General Assembly sessions
-series IBI/1/2 contains the official documents of the Management Committee
-series IBI/1/3 contains the transcriptions of debates at the General Assembly
-series IBI/1/4 contains sound recordings of some General Assembly and REVCO sessions

Intergovernmental Bureau for Informatics. General Assembly

Executive Council records

The Executive Council subfonds is arranged into the following series:
-IBI/2/1: Executive Council sessions
-IBI/2/2: Executive Council session transcriptions
-IBI/2/3: Reflection Committee
-IBI/2/4: Consultative Programme and Budget Committee
-IBI/2/5: Consultative Scientific Committee

Intergovernmental Bureau for Informatics. Executive Council

Executive Council sessions

The IBI Executive Council met for 57 ordinary sessions and 4 extraordinary sessions. The series consists of an incomplete set of files on the sessions, containing the Council's decision and reports on the programme activities and finances of the Organization. The series starts at the 18th Session. Information on prior sessions can be found in the reference documents of the office of the Director-General of the IBI (series IBI/5/1/1).

Outgoing correspondence

Subseries consists of outgoing mail as registered by the Secretariat of the Director General. The series is incomplete. Files prior to 1985 are missing except for one dating from 1983. There are small gaps in files from the beginning of 1985; however, files from that point onwards to 1988 are more complete.

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