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description archivistique
Secretariat Records
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Secretariat Records

  • FR PUNES AG 8
  • Archive Group

Secretariat records, as separate from Secretariat Documents issued with official document codes, include programme files, project files, division files, registry files, administrative files, and working files. The Archival Group is comprised of the following collections and fonds:

-Legal instruments (LA) Collection: agreements, conventions, recommendations, final acts, plans of operation, protocols, contracts, statutes, credentials, full powers of the Delegates of the General Conference, etc., that have been transferred to the Archives.

-Central Registry Collection: official correspondence files (also called 'registry files' and 'subject files on programme maters') contianing documents collected from Secretariat units and organized according to a subject-based classification scheme by the former Registry Section.

-Secretariat fonds: records created and maintained by the organizational units of the Secretariat in the course of their activities, such as, for example, the Executive Office of the Director General (CAB), Bureau of Studies and Programming (BEP, PSP), Secretariat of the General Conference and the Executive Board (SCX), etc. The fonds includes records of committees and commissions that reported to the Director-General.

UNESCO

Accords signés avec les états membres

La série renferme essentiellement des instruments juridiques signés entre l’UNESCO et les états membres, y compris les agences et les agences publiques. Les instruments comprennent les accords de coopération, les accords de siège, les accords fonds-en-dépôt, et les plans d’opération. De plus, la série se compose des accords signés entre l’UNESCO et les organisations internationales, multilatérales, ou régionales, ainsi que les conventions et les recommandations multilatérales adoptées par la Conférence générale ou par une conférence intergouvernementale qui a désigné l’UNESCO comme dépositaire. Les accords avec l’Université des Nations Unies (UNU), l’Université pour la Paix (UPEACE), et l’Université maritime mondiale (UMM) se trouvent dans cette série. Cependant, les accords avec d’autres universités, y compris les universités publiques, se trouvent dans la série B. Les instruments sur les réseaux UNITWIN pourraient être classés dans les deux séries, selon les signataires. Les instruments sont classés selon les cotes de référence assignées lors leur réception aux Archives, ce qui implique que l’ordre est grossièrement chronologique.

Application of UNESCO's Constitution to "Land Berlin"

File contains original telegram from Foreign Office informing the Director-General that on 11 July 1951 the Constitution was signed and the Instrument of Acceptance was deposited by the Federal Republic of Germany. It also contains copies of letters exchanged in 1964 regarding the application of the Constitution to "Land Berlin."

Ratifications des États membres à la Constitution de l'UNESCO

This series consists of digitized copies of official documents of adherence to the UNESCO Constitution by UNESCO Member States, known as ratification instruments, dating from the establishment of the Organization in 1945 up to the most recent ratifications. The original documents are physically held in the UK National Archives in Kew.

Since the establishment of UNESCO on 16 November 1945 during the Conference for the Establishment of UNESCO, held at the Institute of Civil Engineers in London, UNESCO’s original Constitution, along with every formal acceptance of the Constitution by Member States, have been deposited in the UK Foreign Office. The documents are transferred by the UK Foreign Office in London to the UK National Archives in Kew, which currently still holds them. UNESCO in Paris is notified by the UK Foreign Office of the deposit of each ratification document.

From 2020 to 2021, to mark UNESCO’s 75th anniversary, the UK National Commission for UNESCO, the UK Permanent Delegation to UNESCO, the UK Department for Digital, Culture, Media and Sport, and the UNESCO Archives worked with the UK National Archives to digitize each UNESCO Member State ratification instrument. The digitization of the documents was funded by the UK Department for Digital, Culture, Media and Sport.

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