Collection - Electronic records

Identity area

Reference code


Electronic records


  • 2004- (Creation)

Level of description


Extent and medium

By 2009 around 3,500,000 electronic documents and emails.

Context area


Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

In 2004 UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The collection is arranged based on the Secretariat's classification system for electronic records.

Appraisal, destruction and scheduling

Material will be appraised as it is officially transfered to the archives.


Continuous accruals

System of arrangement

Conditions of access and use area

Conditions governing access

20 year access rule applies.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Some of the documents included in RISS might exist as paper copies and could also be part of the correspondence files of the programme sectors (AG 8).

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used


Level of detail

Dates of creation revision deletion




Accession area

Related subjects

Related people and organizations

Related genres

Related places