Identity area
Reference code
Title
Date(s)
- 2004- (Creation)
Level of description
Archive Group
Extent and medium
Context area
Repository
Archival history
The rule to archive electronic and "machine-readable" records of UNESCO was established in 1977 but had not been applied in practice until 1990. In the 1990s, the first series of documents had been archived in electronic form but most of them existed also in paper copy. Thus, versions on magnetic tapes and floppy disks were not kept for a long period of time.
Immediate source of acquisition or transfer
Content and structure area
Scope and content
In 2004, UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The same year, the Archives and Records Management Unit started to regularly crawl the UNESCO portal and to archive snapshots of Internet and Intranet three times a year. The Archive Group consists of two collections: the Electronic records collection and the Web archives collection.
Appraisal, destruction and scheduling
Accruals
Continuous accruals
System of arrangement
Conditions of access and use area
Conditions governing access
20-year rule applies to all electronic records except for internet web archives.