published
In 2004, UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The same year, the Archives and Records Management Unit started to regularly crawl the UNESCO portal and to archive snapshots of Internet and Intranet three times a year. The Archive Group consists of two collections: the Electronic records collection and the Web archives collection.
Continuous accruals
The rule to archive electronic and "machine-readable" records of UNESCO was established in 1977 but had not been applied in practice until 1990. In the 1990s, the first series of documents had been archived in electronic form but most of them existed also in paper copy. Thus, versions on magnetic tapes and floppy disks were not kept for a long period of time.
20-year rule applies to all electronic records except for internet web archives.
published
In 2004 UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The collection is arranged based on the Secretariat's classification system for electronic records.
Material will be appraised as it is officially transfered to the archives.
Continuous accruals
Some of the documents included in RISS might exist as paper copies and could also be part of the correspondence files of the programme sectors (AG 8).
20 year access rule applies.
Snapshots of UNESCO websites are also accessible via the <a href="http://web.archive.org/web/*/www.unesco.org">Internet Archive Wayback Machine</a>, going back to the year 1997. These snapshots are not under the responsibility of UNESCO.
published
Since 2004, the UNESCO Archives and Records Management Unit crawled the UNESCO portal and archived approximately three snapshots of the UNESCO Internet and Intranet per year with some snapshots of field office websites as well. From 2010 onwards, the regularly scheduled snapshots have ceased and captures are now done on request of the unit or office. The snapshots contain the html-contents of the portal while all other file formats, such as .pdf, .doc, etc. are excluded from the crawls. The structure is then reconstructed by sector or office. The collection is arranged in two main series: Intranet pages and Internet pages.