Archive Group AG 16 - Electronic Records

Identity area

Reference code



Electronic Records


  • 2004- (Creation)

Level of description

Archive Group

Extent and medium

Context area


Archival history

The rule to archive electronic and "machine-readable" records of UNESCO was established in 1977 but had not been applied in practice until 1990. In the 1990s, the first series of documents had been archived in electronic form but most of them existed also in paper copy. Thus, versions on magnetic tapes and floppy disks were not kept for a long period of time.

Immediate source of acquisition or transfer

Content and structure area

Scope and content

In 2004, UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The same year, the Archives and Records Management Unit started to regularly crawl the UNESCO portal and to archive snapshots of Internet and Intranet three times a year. The Archive Group consists of two collections: the Electronic records collection and the Web archives collection.

Appraisal, destruction and scheduling


Continuous accruals

System of arrangement

Conditions of access and use area

Conditions governing access

20-year rule applies to all electronic records except for internet web archives.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used


Level of detail

Dates of creation revision deletion

Created by Julia Pohle, September 2009. Revised AWT 24 March 2011.




Accession area

Related subjects

Related people and organizations

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