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Series A - Instruments signed with Member States
Part of Secretariat Records
Instruments signed with Member States
- 1945-2013 (Creation)
Level of description
Extent and medium
26.76 linear metres of textual records
Name of creator
Some reference codes were never used or changed at a later date as instruments were regrouped in one file.
Immediate source of acquisition or transfer
Content and structure area
Scope and content
Series primarily consists of legal instruments signed between UNESCO and member states, including state agencies, corporations, and universities. Instruments include co-operation agreements, host-country agreements, funds-in-trust agreements and plans of operation. UNESCO agreements signed with local governments are also filed in this series. The series also contains agreements signed between UNESCO and international, regional or other multilateral organizations as well as all multilateral conventions and recommendations adopted by the General Conference. Instruments are registered upon receipt in the Archives and are therefore in rough chronological order.
Appraisal, destruction and scheduling
New instruments are received frequently.
System of arrangement
Conditions of access and use area
Conditions governing access
Conditions governing reproduction
Language of material
Script of material
Language and script notes
Physical characteristics and technical requirements
Allied materials area
Existence and location of originals
Existence and location of copies
Related units of description
Arrangement note: The researcher can see the UNESCO Archives staff’s work in the arrangement of the collection and the choice of supplied titles. That is to say that the staff’s decision to register an instrument in a certain way can have an effect on the understanding of how the material accumulated. An example of this is the staff’s decision on whether to register one physical object under two different subseries – see examples in subseries A/221 and A/222 where, with one letter, a member state has ratified both the Protocol creating a Commission of conciliation and good offices as well as the Convention concerning the fight against discrimination in the field of education itself. Archives staff have in some of these cases placed a photocopy of the original letter in one of the subseries, or have left a note card referencing the location of the original.
Archives staff sometimes registered long, descriptive titles so that, for some questions, the registers themselves could be referred to without the need to consult the instrument.
Subject access points
Place access points
Name access points
Description control area
Rules and/or conventions used
Level of detail
Dates of creation revision deletion
Revised by AWT 2-12-2013.