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Archive Group AG 16 - Electronic Records
- 2004- (Creation)
Level of description
Extent and medium
The rule to archive electronic and "machine-readable" records of UNESCO was established in 1977 but had not been applied in practice until 1990. In the 1990s, the first series of documents had been archived in electronic form but most of them existed also in paper copy. Thus, versions on magnetic tapes and floppy disks were not kept for a long period of time.
Immediate source of acquisition or transfer
Content and structure area
Scope and content
In 2004, UNESCO launched an electronic records management initiative in order to archive the growing number of e-mails and electronic documents. The same year, the Archives and Records Management Unit started to regularly crawl the UNESCO portal and to archive snapshots of Internet and Intranet three times a year. The Archive Group consists of two collections: the Electronic records collection and the Web archives collection.
Appraisal, destruction and scheduling
System of arrangement
Conditions of access and use area
Conditions governing access
20-year rule applies to all electronic records except for internet web archives.
Conditions governing reproduction
Language of material
Script of material
Language and script notes
Physical characteristics and technical requirements
Allied materials area
Existence and location of originals
Existence and location of copies
Related units of description
Subject access points
Place access points
Name access points
Description control area
Rules and/or conventions used
Level of detail
Dates of creation revision deletion
Created by Julia Pohle, September 2009. Revised AWT 24 March 2011.